City Clerk

City Clerk

Diane Clay is the City Clerk/Municipal Court Clerk for the City of Fort Scott. The Clerk’s responsibilities are numerous, most existing to serve the citizens of Fort Scott. The main portion of the City Clerk’s position revolves around City Commission meetings. The Clerk works closely with the City Manager, Department Heads, and other City Staff to coordinate and assemble the City Commission meeting agenda twice a month. The Clerk attends each Commission meeting to record the proceedings. The Clerk is also responsible for distributing all follow-up correspondence regarding City Commission action. In addition to the work with the City Commission, the City Clerk spends much of her time providing the public with various services. She serves as the Freedom of Information Officer for the City of Fort Scott. All public records, documents, contracts, etc. deemed to have historical value or retained as mandated by State law are recorded and filed in the City Clerk’s office.

The City Clerk’s office issues a number of licenses for the City. The following licenses are issued at the City Clerk’s office:

  • Cereal Malt Beverage
  • Drinking Establishment
  • Plumbing
  • Electrical
  • Taxi
  • Solicitor
  • Trash Collection


Ms. Clay earned the designation of Master Municipal Clerk in June 2008 from the International Institute of Municipal Clerks (IIMC) which is the highest level of educational achievement.

The City Clerk is also the Municipal Court Clerk and handles all of the paperwork for Municipal Court, which has authority over traffic tickets, nuisance complaints, dogs running loose, and violations of other City laws. Municipal Court is held every Thursday at 3:00 p.m. at the City Hall Commission Room.

City Clerk, Municipal Court Clerk
City of Fort Scott
123 South Main
Fort Scott, KS 66701
620-223-0550
620-223-8100 (fax)